![]() ![]() Click the plus sign, and the subtasks appear. The plus sign indicates that there are hidden subtasks for this summary task. Next to each summary task is a plus or minus sign. Hide or show the subtasks for a selected summary task. You can also click All Subtasks to see all outline levels. You can select any outline level you want. ![]() If you want tasks only at the first and second outline levels to be visible throughout your entire project plan, for example, on the Formatting toolbar, click Show and then click Outline Level 2. Show the tasks at a specified outline level. This method also works for tasks that will become subtasks to different summary tasks. Use the Ctrl key to select several nonadjacent tasks at once and then click Indent. Drag the mouse pointer across several adjacent tasks to select them and then click Indent. It's now in the third outline level, as a subtask of a subtask. Summary tasks are highlighted in bold in the table portion of the Gantt Chart and are marked with a black bar spanning the summary tasks in the chart portion of the Gantt Chart.Ĭreate a subtask under a subtask. The task is indented, and the task above it becomes its summary task. The following list describes various outlining techniques: To make a summary task, you need to indent subtasks beneath it. Many project managers use the outline levels to correspond to their WBS, in which the lowest-level subtask corresponds to the work package.įor more information about WBSs in Microsoft Project, see "Setting Up Your Work Breakdown Structure" later in this chapter on page 88.Īs you create the outline structure in your task list, you might find that you need to refine the task list even more by inserting, moving, and deleting tasks.Īll your tasks are initially at the first outline level. For example, the "Define the business opportunity" summary task could have subtasks such as "Define the market," "Identify needed materials and supplies," and "Evaluate potential risks and rewards." These subtasks in turn can be summary tasks to still more subtasks. Or they could be another set of summary tasks. The subtasks under those phases can be actual tasks that are assigned to resources. Use summary tasks and subtasks to combine related tasks into manageable chunks. For example, in a new business startup project, you might have summary tasks for developing the strategic plan, defining the business opportunity, planning for action, and proceeding with the startup plan. ![]() Summary tasks typically represent phases in a project. Now that your task list is sequenced to your satisfaction, you're ready to organize the tasks into a structure representing the hierarchy of tasks from the broader perspective to the deep and detailed perspective where the real work actually takes place.Ī task at a higher outline level than other tasks is called a summary task the tasks beneath that summary task are called subtasks (see Figure 3-18). ![]()
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